Executive Secretaries and Executive Administrative Assistants
SOC Code: 43-6011 Job Zone 3: Medium Preparation Needed
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
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Prevailing Wage Levels (National)
DOL/OFLC prevailing wage thresholds for Executive Secretaries and Executive Administrative Assistants. Hourly rates x 2,080 = annual.
FY2027 Weighted Lottery Impact
| Level | Lottery Entries | Est. Selection Rate |
|---|---|---|
| Level I (Entry) | 1 entry | ~16% |
| Level II (Qualified) | 2 entries | ~31% |
| Level III (Experienced) | 3 entries | ~45% |
| Level IV (Expert) | 4 entries | ~61% |
Prevailing Wages by Metro Area
| Metro Area | Level I | Level II | Level III | Level IV |
|---|---|---|---|---|
| San Jose-Sunnyvale-Santa Clara, CA | $76,274 | $94,390 | $112,486 | $130,603 |
| San Francisco-Oakland-Fremont, CA | $70,658 | $87,339 | $104,000 | $120,682 |
| Bridgeport-Stamford-Danbury, CT | $69,971 | $85,467 | $100,984 | $116,480 |
| Santa Rosa-Petaluma, CA | $61,589 | $74,776 | $87,984 | $101,171 |
| New York-Newark-Jersey City, NY-NJ | $63,939 | $76,211 | $88,483 | $100,755 |
| Napa, CA | $59,883 | $73,112 | $86,320 | $99,549 |
| Santa Maria-Santa Barbara, CA | $60,715 | $73,362 | $86,008 | $98,654 |
| Washington-Arlington-Alexandria, DC-VA-MD-WV | $62,005 | $73,986 | $85,946 | $97,926 |
| Oxnard-Thousand Oaks-Ventura, CA | $59,925 | $72,550 | $85,176 | $97,802 |
| Modesto, CA | $60,486 | $72,883 | $85,280 | $97,677 |
H-1B Filing Data
Top H-1B Employers
| Employer | Filings | Avg Wage |
|---|---|---|
| HUGO BOSS FASHIONS INC. | 4 | $116,500 |
| hayman woodward corp | 4 | $71,050 |
| Southbank Studios Inc. | 3 | $71,037 |
| HAYMAN-WOODWARD HUMAN CAPITOL SERVICES LLC | 3 | $91,667 |
| Von Gehr Luxury, LLC | 2 | $136,663 |
| 1000HEADS, INC. | 2 | $64,000 |
| Equifax Inc. | 2 | $53,442 |
| Amanda Romania LLC | 2 | $45,854 |
| Ernst & Young U.S. LLP | 2 | $82,526 |
| Crater District Area Agency on Aging | 1 | $86,000 |
Filing Trend
| Year | Filings | Avg Wage |
|---|---|---|
| 2020 | 2 | $59,000 |
| 2021 | 3 | $79,979 |
| 2022 | 7 | $73,225 |
| 2023 | 11 | $76,677 |
| 2024 | 12 | $71,355 |
| 2025 | 17 | $79,661 |
| 2026 | 3 | $94,980 |
Key Skills
| Skill | Importance | Level |
|---|---|---|
| Active Listening | 4.0 | |
| Reading Comprehension | 4.0 | |
| Speaking | 3.9 | |
| Service Orientation | 3.8 | |
| Writing | 3.8 | |
| Coordination | 3.4 | |
| Time Management | 3.2 | |
| Social Perceptiveness | 3.2 | |
| Critical Thinking | 3.2 | |
| Monitoring | 3.1 |
Knowledge Areas
| Knowledge | Importance |
|---|---|
| Administrative | 4.5 |
| English Language | 4.2 |
| Customer and Personal Service | 3.5 |
| Computers and Electronics | 3.3 |
| Administration and Management | 3.2 |
| Personnel and Human Resources | 2.8 |
| Communications and Media | 2.7 |
| Mathematics | 2.5 |
Education Requirements
| Education Level | % of Workers |
|---|---|
| Associate's degree | 33.8% |
| High school diploma | 24.2% |
| Post-secondary certificate | 20.9% |
| Bachelor's degree | 11.9% |
| Post-doctoral training | 3.4% |
| First professional degree (MD, JD) | 2.9% |
| Doctoral degree | 1.7% |
| Some college | 1.3% |
Typical Tasks
- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare responses to correspondence containing routine inquiries.
- Make travel arrangements for executives.
Technology Skills
Green = Hot Technology in demand
Adobe Acrobat Adobe Illustrator Adobe InDesign Adobe Photoshop Apple macOS Cisco Webex Facebook Google Docs Google Workspace software Intuit QuickBooks Microsoft Access Microsoft Excel Microsoft Office software Microsoft Outlook Microsoft PowerPoint
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