Medical Secretaries and Administrative Assistants
SOC Code: 43-6013 Job Zone 2: Some Preparation Needed
Perform secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
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Prevailing Wage Levels (National)
DOL/OFLC prevailing wage thresholds for Medical Secretaries and Administrative Assistants. Hourly rates x 2,080 = annual.
FY2027 Weighted Lottery Impact
| Level | Lottery Entries | Est. Selection Rate |
|---|---|---|
| Level I (Entry) | 1 entry | ~16% |
| Level II (Qualified) | 2 entries | ~31% |
| Level III (Experienced) | 3 entries | ~45% |
| Level IV (Expert) | 4 entries | ~61% |
Prevailing Wages by Metro Area
| Metro Area | Level I | Level II | Level III | Level IV |
|---|---|---|---|---|
| San Jose-Sunnyvale-Santa Clara, CA | $49,067 | $57,990 | $66,934 | $75,858 |
| San Francisco-Oakland-Fremont, CA | $47,341 | $55,078 | $62,816 | $70,554 |
| Napa, CA | $48,672 | $55,869 | $63,066 | $70,262 |
| Vallejo, CA | $44,138 | $52,728 | $61,318 | $69,909 |
| Santa Rosa-Petaluma, CA | $44,720 | $51,605 | $58,469 | $65,354 |
| Seattle-Tacoma-Bellevue, WA | $49,670 | $54,662 | $59,675 | $64,667 |
| Sacramento-Roseville-Folsom, CA | $43,056 | $49,629 | $56,222 | $62,795 |
| Bellingham, WA | $45,510 | $50,461 | $55,411 | $60,362 |
| Modesto, CA | $39,936 | $46,738 | $53,518 | $60,320 |
| Oxnard-Thousand Oaks-Ventura, CA | $43,014 | $48,485 | $53,955 | $59,426 |
Key Skills
| Skill | Importance | Level |
|---|---|---|
| Speaking | 4.0 | |
| Active Listening | 3.9 | |
| Service Orientation | 3.6 | |
| Reading Comprehension | 3.5 | |
| Complex Problem Solving | 3.1 | |
| Writing | 3.1 | |
| Critical Thinking | 3.1 | |
| Coordination | 3.1 | |
| Time Management | 3.1 | |
| Social Perceptiveness | 3.0 |
Knowledge Areas
| Knowledge | Importance |
|---|---|
| Customer and Personal Service | 4.4 |
| English Language | 4.3 |
| Administrative | 3.9 |
| Medicine and Dentistry | 3.6 |
| Personnel and Human Resources | 3.4 |
| Computers and Electronics | 3.4 |
| Administration and Management | 3.3 |
| Economics and Accounting | 3.0 |
Education Requirements
| Education Level | % of Workers |
|---|---|
| High school diploma | 47.6% |
| Associate's degree | 26.0% |
| Some college | 19.9% |
| Less than high school | 5.3% |
| Post-secondary certificate | 1.2% |
Typical Tasks
- Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations.
- Answer telephones and direct calls to appropriate staff.
- Receive and route messages or documents, such as laboratory results, to appropriate staff.
- Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
- Interview patients to complete documents, case histories, or forms, such as intake or insurance forms.
- Maintain medical records, technical library, or correspondence files.
- Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
- Transmit correspondence or medical records by mail, e-mail, or fax.
Technology Skills
Green = Hot Technology in demand
Epic Systems Google Docs Henry Schein Dentrix Intuit QuickBooks MEDITECH software Microsoft Access Microsoft Excel Microsoft Office software Microsoft Outlook Microsoft PowerPoint Microsoft Windows Microsoft Word eClinicalWorks EHR software Accounts payable software Accounts receivable software
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